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CLOUSC Meeting Minutes 2/24/2014

Meeting Date: 
Monday, February 24, 2014

Attendees: Christine Adams (Wallkill), Susan Babcock (Tuxedo), Julie Baxter (Newburgh), Jean Crawford (Walden), Randall Enos (RCLS), Joanna Goldfarb (Monticello), Linda Going (Walden), Anna Gordon (Washingtonville), Anita Jones (Grahamsville), Lisa Kochik (Newburgh), Stacy Kraai (Warwick), Michelle Muller (Goshen), Rhonda Somarelli (Port Jervis), Carolyn Thorenz (Wallkill), Connie Treuting (Port Jervis).
Table Talk Commenced 9:32 a.m.     TOPIC: Community Based Programs, Michelle Muller  
Effort reaching out to businesses in the community. The Rotary Club contacted library to offer support because of the literacy mission; RC determined that supplying books to grades 3 & 5 was not effective use of resources. Goshen’s “Great Gnome Escape” idea was already in development for Children’s Book Week, so the library proposed a supplemental funding chart to enhance the program through support from the RC. RC matched the highest funding level for the program ($700), which expanded the program to include K-5 promotional bookmark to schools, gnome home and programming supplies, and craft activities at the final celebration. Members of the RC also agreed to participate and house the Gnome Homes. Library provided instructional sheets to business to share with employees on how the program worked. Buzz in the community led to businesses not participating asking how they could get involved. Families remarked on discovering areas/businesses in the community they did not know existed. 25 families were seeking 21 places in this event.
Michelle’s tips to libraries considering a community based program: you know your patrons so plan the program accordingly (highly competitive?); know business contacts to ensure oversight and buy-in for program; balance types of businesses; start early; and if it catches on, be prepared to accommodate/answer to current non-participating businesses.
Wallkill Library has traditionally conducted a clue-driven Scavenger hunt in community based on sign ups from businesses; also discounts/rewards from businesses for customers showing their library card during designated times/weeks (i.e. National Library Week, Small Business Saturday lead-in).
Ended TableTalks at 10:05.
MEETING            Commenced 10:15 a.m.
Welcome and Introductions.
CLOUSC plans for 2013-2014
•    Discussed archiving of CLOUSC documents: digital records, not print, will be maintained “officially” from now going forward. Determined not to retain all items from meetings, but keep agenda and minutes. Will look into having minutes posted via RCLS website. Lisa will review current documents which date back a few years, Randy has older items which will also be reviewed.
•    “Take Your Child to the Library Day” Recap:
        Goshen: Postcards out all day with mailbox; “guessing” jars around library; craft activities including making shelf markers which local elementary school library uses; rainbow loom crafts with teen helpers 3:30 – 5:00 open drop in.
        Wallkill: Celebrated Chilnese New Year- storytime, raffles, crafts, Lego Building, card making.
        Walden: Tea Party (preschoolers); walk in activities—big hit was “make your own trail mix” popular all day.
        Grahamsville: events all day. Marcia & Musical Moose- younger kids, Chocolatier for older children- learned about chocolate & made their chocolate concoction. VERY popular. Ron Cain, from Syracuse NY “magic of chocolate”
        Newburgh: Postcards all day with mailbox; Conroy Warren West Indies music, Tail Waggin’ Tutors Meet & Greet, and Paul Merklein’s “Great Big Super Heros” program.
•    Touch a truck- no info for Orange County event; Liberty is having one on May 17, not sure if its for all of Sullivan County
•    Y2Kids Careers A to Z: Tuesday, March 18- Melissa Quarles, Randy and Lisa working. Karen Golding now signed up; still no schedule of schools attending. Could still use coverage for Wed., March 19 which is the event Snowdate.
•    Resource List: update underway. Goal to update by June 2014.
•    Bibliographies on RCLS Site. Goal to update by June 2014. Randy has list, contact him if interested in working on a list.
        CLOUSC Award Committee: No update
            [Pennie (Fallsburg), Melissa (Monroe), Vicey (Liberty)]
        Mock Caldecott & Mock Newbery Discussions
            New procedure for selecting Mock Caldecott went well, will continue in future. Newbery committee discussions reflected actual committee selections save for Paperboy.
        SRP planning and Newspaper Inserts: No update. Randy may need more help with Newspaper Inserts (especially proofing… quick turnaround time).  Volunteers for SRP Booklists needed, Sign-up for SRP Workshop circulated. Contact Randy to volunteer – you don’t have to attend to make and evaluate crafts in manual, just send in the samples with comments.
        End of Year Author, CLOUSC Award Winner and Luncheon Event: Monday, June 2, 2014 Location still TBA, speaker will be Bryan Collier, who will bring books and prints for sale and signing at Luncheon.  
Sunshine Fund Correspondence received from Randy re: Newbury Chair Survival Kit

Book Share – Topic: Books on Kids with Special Needs. Changing awareness for young people; picture books level often requested by adults working with children; Girl Scout Troop did a fund raiser for book purchase on topic of Autism/special needs. Invisible Boy by Trudy Ludwig, good for child feeling isolated; placing books on display moves titles to circulate. Glasses/eyepatch titles requested. (Lisa will send list)

Announcements from Randy

3-minutes of fame  MaryLou Carolan has chapter featuring Wallkill Public Library in new book; Question if anyone knows of a SUNLINK-type “Weed of the Month” source (now-defunct, no longer active), please forward to youthlist.
Meeting adjourned 12:05 p.m.

At Noon: Denyse Variano on Cornell Cooperative and You!


Minutes Author: 
Lisa SinClair